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Author Instructions

CALL FOR PAPERS / AUTHOR INSTRUCTIONS

We invite you to submit a paper for presentation at the ASEE Zone III Meeting 2015.  Submissions will be reviewed by members of the Technical Committee for quality, relevance of topic and suitability for presentation at the meeting.

There are five basic steps to submitting your abstract(s)/papers(s)

  1. Author Registration
  2. Abstract Preparation
  3. Paper Profile Creation - http://edas.info/N20417.
    • Provide paper title and content of abstract
    • Select best topic for which your paper corresponds
    • Submit
    • Add author names
  4. Paper Preparation
  5. Paper Upload - http://edas.info/20417

Step 1: Author Registration  (http://edas.info/N20417)

All authors of your paper should register in the EDAS online system so that names/affiliations are accurately recorded and paper(s) can be associated.

Steps for author registrations (create an account):

  1. Corresponding (submitting) Authors - http://edas.info/N20417 (use this link to register and create a paper profile) > click “create a new account
    Co-Authors (non-submitting) Authors - https://edas.info/ > click “create a new account
  2. Create author profile – note there are only five fields required (marked with a red asterisk). Check the Privacy Policies box and then click the “add this person” button.

You will receive an email from EDAS containing a temporary password. You may elect to retain this password or change to one that is easier for you to remember. To do this, return to http://edas.info, click on the My Profile tab, and then change your password.

**Your e-mail/password combination MUST be used to access system, upload paper or paper revisions. Be careful to keep this information in a safe place.**

Note: The EDAS system is utilized by many organizations, so if you have previously created an account, you may skip this registration step.

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Step 2: Abstract Preparation
A short abstract (150 words maximum) should open the paper. The purposes of an abstract are:

-          to give a clear indication of the objective, scope, and results of the paper so that readers may determine whether the full text will be of particular interest to them;

-          to provide key words and phrases for indexing, abstracting, and retrieval purposes.

The abstract should not attempt to condense the whole subject matter into a few words for quick reading.

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Step 3: Paper Profile Creation Process
Lead author – a single individual should be designated as Lead (corresponding) Author for each paper.  This individual will…

  • Create paper profile/submit paper online
  • confirm co-authors are registered
  • associate co-authors (in system) with paper profile
  1. Go to http://edas.info/N20417, specific to the ASEE Zone III Meeting 2015 and login using your username and password.
  2. Type in the title of the paper, keywords and abstract in the appropriate fields. Then select the best topic for which your paper corresponds (you may cut/paste text into fields). The “Add yourself as author” should remain checked if you are the lead author. 
  3. Click the Submit button.
  4. You will now see a green checkmark and statement “the paper was recorded.”
  5. Add co-authors by selecting the blue add button  for authors (next to the Authors Property).
  6. Click on Paper Number displayed to return to paper profile

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Step 4: Paper Preparation

Review manuscript submissions for the ASEE Zone III Meeting 2015 have been extended until July 13, 2015.   Accepted papers will be assimilated into conference proceedings and copyrighted and published by ASEE.   The ASEE Copyright Form is required.  Final/Accepted Papers must be presented during the conference or will be removed from proceedings.  Review manuscripts will be peer reviewed and should be 10 pages in length. 

Paper Template is provided and may be downloaded to assist you in preparation of your paper.  It has been formatted appropriately and contains more detailed information.  Please take care that the Review manuscript you upload is your final version.  Once the review process has begun, authors are locked out of EDAS system.  Should a replacement be necessary and you do not have access; please notify conference organizers at aseezone3@mst.edu; include your paper number in message and attach replacement.

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Step 5: Paper Upload

To upload your review manuscript, please login to EDAS at http://edas.info/20417 and follow the steps below:

  1. On your user homepage, (located under “My pending, active & accepted papers”) click the Title of the paper you wish to submit.
  2. Before uploading your file, please make any necessary corrections to the paper information (ex. Author corrections, Paper Title, Keywords).
  3. Next to the "Review Manuscript" Property, click the upload icon (Papers may be 10 pages for each accepted paper in the proceedings.)
  4. Browse for the correct file name and upload your paper.  (You can upload the following file types: Microsoft Word doc, or Microsoft Word docx).

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Problems in preparing and submitting your abstract or full paper? Further Information?

Contact the ASEE Zone III Meeting 2015 EDAS Administrators:
(aseezone3@mst.edu)
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