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Student Poster Instructions

Call for Student Posters

Engineering students (undergraduate or graduate) in ASEE Zone III (North Midwest, Midwest, and Gulf Southwest Sections) and other ASEE sections are encouraged to prepare a poster for this regional conference. The student posters’ division provides a venue to showcase student work. Some of the topics of interest include, but are not limited to:

 Student Senior/Capstone Design Projects

  • Student Design Competition Projects, e.g. Steel Bridge, Concrete Canoe, Formula SAE, Solar Car, and Robotics.
  • Student Outreach Projects, e.g. Engineers Without Boarders
  • Student Research Projects
  • Papers in other categories will be considered

 Each accepted poster and associated short paper should address Technical Accomplishments and Design Lessons Learned.  The associated papers will be included in the proceedings.

 There are five basic steps to submitting your student poster(s)

  1. Author Registration
  2. Abstract Preparation
  3. Student Poster Profile Creation -
    • Provide paper title and content of abstract
    • Select best topic for which your paper corresponds
    • Submit
    • Add author names
  4. Student Poster Preparation
  5. Paper Upload -

Step 1: Author Registration  (

All authors of your poster should register in the EDAS online system so that names/affiliations are accurately recorded and paper(s) can be associated.

Steps for author registrations (create an account):

  1. Corresponding (submitting) Authors - (use this link to register and create a poster profile) > click “create a new account
    Co-Authors (non-submitting) Authors - > click “create a new account
  2. Create author profile – note there are only five fields required (marked with a red asterisk). Check the Privacy Policies box and then click the “add this person” button.

You will receive an email from EDAS containing a temporary password. You may elect to retain this password or change to one that is easier for you to remember. To do this, return to, click on the My Profile tab, and then change your password.

**Your e-mail/password combination MUST be used to access system, upload paper or paper revisions. Be careful to keep this information in a safe place.**

Note: The EDAS system is utilized by many organizations, so if you have previously created an account, you may skip this registration step.

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Step 2: Abstract Preparation

A short abstract (150 words maximum) should summarize your poster. The purposes of an abstract are:

-          to give a clear indication of the objective, scope, and results of the poster so that readers may determine whether the full text will be of particular interest to them;

-          to provide key words and phrases for indexing, abstracting, and retrieval purposes.

The abstract should not attempt to condense the whole subject matter into a few words for quick reading.

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Step 3: Student Poster Profile Creation Process
Lead author – a single individual should be designated as Lead (corresponding) Author for each poster.  This individual will…

  • Create poster profile/submit abstract online
  • confirm co-authors are registered
  • associate co-authors (in system) with poster profile
  1. Go to, specific to the ASEE Zone III Meeting 2015 and login using your username and password.
  2. Type in the title of the poster, keywords and abstract in the appropriate fields. Then select the best topic for which your poster corresponds (you may cut/paste text into fields). The “Add yourself as author” should remain checked if you are the lead author. 
  3. Click the Submit button.
  4. You will now see a green checkmark and statement “the paper was recorded.”
  5. Add co-authors by selecting the blue “add” button for authors (next to the Authors Property).
  6. Click on Paper Number displayed to return to poster profile

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Step 4: Student Poster Preparation

Student Poster submissions for the ASEE Zone III Meeting 2015 will be accepted until August 21, 2015. Accepted posters will be assimilated into conference proceedings and copyrighted and published by ASEE. The ASEE Copyright Form is required. Final/Accepted Posters must be presented during the conference or will be removed from proceedings. 

The first author(s) and presenter(s) must be undergraduate or graduate students (a faculty member may be a secondary author).  The poster process is:

  • Abstract (250-500 words for the final submission) submission deadline of August 21st, 2015
  • Notification of acceptance will be August 24th, 2015
  • Final poster (8.5 in. by 11 in. pdf), copyright form, and associated two-page paper by August 31st, 2015.


Accepted posters (full size) must be brought to the conference for the scheduled poster session on Thursday, September 24th.  Posters must fit in a 45 in x 45 in area and must have the title and authors names prominently displayed at the top.  Push-pins will be provided. The associated two-page paper summary of the poster must be formatted using the Author’s Instructions. The 8.5 in. by 11 in. pdf of the poster and the two-page overview will be included in the conference proceedings. One author must register at the student rate (or above) for the poster and the paper to be included in the conference and in the proceedings, respectively.


The deadline for full draft poster abstract submission is August 21st, 2015. The Student Posters Chair is:

Amardeep Kaur, 2015 Student Poster Chair,, (573) 341-4983


Information on the conference and the Student Poster Instructions is available at:


For conference information: Christi Patton Luks, 2015 Conference General Chair,

For papers information: Bijaya Shrestha, 2015 Technical Program Chair,

For awards information: Steven Warren, 2015 Section Awards Chair,


You should also include a Paper Template, which  is provided and may be downloaded to assist you in preparation of your poster.  It has been formatted appropriately and contains more detailed information.  You may include your poster as the third page of your final paper or submit it as supporting document.  Please take care that the Review manuscript you upload is your final version.  Once the review process has begun, authors are locked out of EDAS system.  Should a replacement be necessary and you do not have access; please notify conference organizers at; include your poster/paper number in message and attach replacement.

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Step 5: Paper Upload

To upload your poster paper, please login to EDAS at and follow the steps below:

  1. On your user homepage, (located under “My pending, active & accepted papers”) click the Title of the paper you wish to submit.
  2. Before uploading your file, please make any necessary corrections to the paper information (ex. Author corrections, Paper Title, Keywords).
  3. Next to the "Review Manuscript" Property, click the upload icon (Papers may be two pages for each accepted poster in the proceedings.)
  4. Browse for the correct file name and upload your paper.  (You can upload the following file types: Microsoft Word doc, or Microsoft Word docx).

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Problems in preparing and submitting your abstract or full paper? Further Information?

Contact the ASEE Zone III Meeting 2015 EDAS Administrators:
Missouri S&T



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